Whether your conference attendees are going to Las Vegas or Moscow, you will need to provide lots of information for them regarding health and safety. While a great source of up-to-date information is the United States State Department, you should also have a counterpart in the host country who can give you the details of the culture your travelers are entering.
Safety
In general, there are overall safety tips for all travelers. Leave valuables at home, keep your money and credit cards close to your body in a traveler’s pack, don’t bring any more identification than is necessary (and for the love of Pete leave your social security card home), among others. However, make sure your attendees know what areas of the town and country are unsafe, where hospitals and police stations are, and equipment them with emergency numbers.
Health
If they are traveling out of their hometowns, states, or the country, they need to make sure their insurance will cover doctor and hospital stays if there should be an accident or illness. They should also be well advised on pre-trip preparations as well as where the local health clinics are that serve outsiders. Many foreign countries actually have American hospitals. Make sure they have phone numbers and maps.
In general, while you are not responsible for the safety and health preparations of your client’s travelers, you want to provide a thorough service. However, the best reason for preparing all of this for them is that you care. Your client will remember that.
